Administrative Assistant
12 months, renewable
At least 1 year
€ 2.300 - € 2.800 - gross per month (based on full time employment)
24 - 40 hours per week
A valid work permit to work in the Netherlands is needed
Amsterdam, the Netherlands
Applications will be considered on a rolling basis
As soon as possible
What you can do for us:
Welcoming guests and being a point of contact for colleagues and vendors;
Making sure the office is tidied up (saving our plants as well);
Managing the conference rooms including assisting in preparing for meetings and/or video conferences when needed (e.g. setting up calls, open calls, point of contact for connectivity issues);
Supporting work for the HR and Finance team;
Managing incoming and outgoing mail, packages and calls;
Coordinate maintenance of the office and equipment when required;
Ordering and maintaining office supplies, groceries and other office items;
Provide support with preparing materials for meetings;
Provide support during internal and external meetings and events, including travel and accommodation bookings, booking venues and restaurants, on-site support with internal and external events including coffee and lunch arrangements.
Flexibility in taking on other tasks when needed.
Who are we looking for:
You have good organisational skills and make sure that the office runs smoothly. Collaboration is right up your alley and contact with colleagues and external parties comes naturally to you. You are precise in the execution of your work, and enjoy supporting your colleagues when necessary. Even when you are busy, you work in a planned and structured way and keep an eye for detail. Switching quickly between different tasks without losing track of them is not a problem for you.
You are good at monitoring priorities and if you encounter bottlenecks, you know how to solve them independently or in consultation you’re your colleagues. You are a strong communicator, you have an eye for what is going on within the organisation and you have an unerring sense of what you can do to provide optimal support the organisation. If you see sensitive information, you are able to handle it with discretion. It goes without saying that you know your way with MS Office.
Completed MBO 4 education (preferably with a front office or secretarial background);
At least one year with relevant experience in a similar position;
Strong written and verbal communication in Dutch and English;
Demonstrated ability to multi-task;
Strong knowledge of the Microsoft Word and Excel package and document filing, IT knowledge is a plus;
Practical and hands-on approach;
Able to function both independently and as part of a team
Being able to handle your own projects and tasks;
Excellent organisational skills (for planning, discussions, etc.);
The position will be based in Amsterdam and a valid work permit to work in the Netherlands is needed, EU applicants welcome.
What we offer you:
Work in a diverse team with international backgrounds who are all based in our Amsterdam office. This position is not available for remote working in a country outside the Netherlands (there will be no compensation for relocation costs).
Dynamic, fast paced and innovative working environment;
An independent hands-on position with room for creativity and initiative;
The possibility to work in a small, dedicated team where you can learn from each other;
Benefits that include 25 holidays on an annual basis based on a fulltime employment, company pension scheme, holiday allowance and reimbursement of public transport to work (if living beyond 10KM from the office).
More about the Access to Medicine Foundation
The Access to Medicine Foundation is a non-profit organisation based in Amsterdam, the Netherlands. Our mission is to stimulate and guide pharmaceutical and other healthcare companies to do more for the people worldwide who cannot access the medicines they need. The core pillar of our work is researching how healthcare companies address the affordability and accessibility of their products in low and middle-income countries. To turn our research into real-world change, we engage with leading organisations, including companies, NGOs and governments.
How to apply
Interested in this exciting opportunity? Please send your cover letter with your motivation on why you would like to join the Access to Medicine Foundation and how you think you will fit in our team, your resume, the contact details of two references (e-mail address and/or phone number to Mrs Mireille Deen at recruitment@accesstomedicinefoundation.org.
The application will not be considered unless it is complete and all supporting documentation has been provided. There will be no compensation for relocation costs.
Mireille Deen – Le Belle
Human Resources Manager & Executive Assistant
recruitment@accesstomedicinefoundation.org
Get in touch